Having spent a great deal of money and time creating your website it is imperative that steps are taken to make sure it complies with the latest regulations and guidelines; firstly because it's the law and secondly because your prospective customers will be more likely to trust you and therefore do business with you if you show that you are operating within the law.
If you trade online then you must comply with the following:
The legislation probably looks more arduous than it really is; in reality the guidelines are relatively straightforward so it is just a case of ensuring that you know what they are and have taken steps to comply. Non-compliance could result in serious connotations, so it is vital that you familiarise yourself with the requirements. Here is an outline of your duties as an online trader:
Otherwise known as the Ecommerce Directive, these regulations apply to you if you do business online, or your business communicates via e-mail. They set out, amongst other things, what information you are required to display on your website together with laying down rules as to the conduct of e-mail communications.
The main points that you should note are as follows:
Probably the most important condition of the Ecommerce Directive and one that has recently been the topic of discussion by online traders and business lawyers alike is Article 5(1)(c) which dictates that companies must provide direct, easy and permanent access to the details of the service provider, including an electronic mail address, thus making it possible to make rapid contact and communicate with the supplier in a direct and effective manner.
However, it was recently felt by the European Court of Justice (ECJ) that this 'direct and permanent' means of communication was not sufficiently met by just an e-mail address so they set out that websites must also display either a telephone number or alternatively a web response form that is answered in 30-60 minutes; not by an automated responder, but by a human being.
This move has prompted a great deal of concern across the online business world where traders are picturing the need for 24-hour call centres to handle enquiries within the required timescale. Whilst their aim may well be to protect consumers by ensuring they can contact online providers rapidly, the ECJ has set what is considered a highly impractical task for business owners.
These regulations apply to any business that sells to consumers either online or by mail order or telephone and provide clear guidelines with which you must comply, including:
If as part of your sales and marketing activity you collect information about your customers or visitors to your website, for example names, telephone numbers, e-mail or postal addresses, then no matter what the size of your business, the Data Protection Act applies to you. The main points to note are as follows:
Including a Privacy Statement and Terms of Web Use on your website will help you make your policies, processes and intentions clear to your customers and visitors, and will work towards instilling a good level of trust, something that will enhance your customer's experience in dealing with you.
Core Media Design Ltd
48 Great Western Street
Frome, Somerset, BA11 1FZ